cargo damage claim letter sample

The amount of liability a carrier will offer for a shipment is important to consider when deciding whether to purchase freight insurance. Box 26628 Salt Lake City, UT 84126 Note: Please indicate currency used on all values. Sentences for Step 1 We received your letter and have carefully considered to your request for a refund on the boots you purchased at Doe's. Once you have finished writing your letter you can close it by writing yours sincerely. XX00 is the airline number and XX000X is my ticket number. . If an appeal is needed, supporting documentation will be required to consider a change in the claim. Packing list: Provide the packing list indicating the quantity and weight of the items in each box. If there is serious freight damage, involving a large number of freight packages, the insurance company will also appoint lawyers and experts. The estimated value of loss or damage, or, The estimated value of repair or replacement in the case of repackaging. The process of preparing claim letters. In the event of a claim, you have the responsibility to mitigate the extent of damage, taking all reasonable measures to minimise and prevent further loss or damage where possible. Gathering all the needed documents is critical when you are filing a freight damage claims form for reimbursement. Packaging the products properly can make a difference when shipping freight. We refer to complete and well-supported claims as quantified claims. Case study. Was the freight lost? A claim can be requested or demanded on receiving unsatisfactory products that you demanded. Sample / Template / Self Declaration Letter Format for sending sample material . Bunkering - bad oil quality 8. Make sure to check the labels on all handling units to check for shortages as goods are being unloaded. If cargo is never signed for by the consignee, the shipper is responsible for filing the insurance claim directly with the airline or ocean line. A damaged goods claim can be either a letter that you send to the insurance company or shipper to request reimbursement for goods that were damaged during shipping or a letter to request refund or replacement from the supplier. the same number of packages as they accepted. 21. Be specific in describing the damage. We request Please refer to Time Limits for Filing a Claim Against Carriers / Liability of Carriers for a complete listing. A preliminary notice of claim (PNC) should be sent as soon as you noticed that the goods have been harmed. That is the primary reason why shipping lines reject any claim submitted after this period. Describe and document your injuries, emotional distress you experienced, and pain caused by the accident. Interest on the part of our members is therefore high, and it is apparent that our members face difficulties in finding effective measures to prevent such trouble. You'll need to get your insurance to cover you, so don't face more losses. The grammar and spelling of the documents should have no errors and the text should not be interpretable. However, if the notification is done in time the carrier will have to offer a resolution. Writing a claim letter example would be the first step to take and is part of a legal process. Email: info@recoupex.com Phone: +41 76 682 8203, Privacy Policy Terms and Conditions FAQ, Copyright 2019 Recoupex GmBH and Recoupex and Partners S.L. For example, if water damage has occurred provide adequate treatment and segregate unaffected equipment. P.O. & Date. There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data. Make sure your packaging accounts for the weather of its origin, destination and everywhere in between. This is to notify you about my complaint no- 000XX regarding the lost luggage due to the carelessness of the airlines. Typically, you have nine months to submit a claim for visibly damaged goods. As with all damage claims, the recipient should retain the freight until the claim is resolved. The team of lawyers will take statements from the members of the crew, collect all the important paperwork related to shipment and will provide legal and tactical advice to the company. No extra freight is charge towards covering transit risk etc. FedEx Cargo Claims Dept. Inspect freight as soon as its delivered, before signing the delivery receipt. For all claims (i.e. Filing An Air Cargo Claim. Please refer to, To: Steamship Line, Air Carrier, Trucker, Warehouse, RE: Name of ship or air carrier or warehouse, Time Limits for Filing a Claim Against Carriers / Liability of Carriers. The Essential Guide to Cargo Damage - Shipping and Freight Resource Phone Weight of items claimed Claimant Information (Address where correspondence pertaining to the claim will be mailed) City Country Phone Recipient's or Consignee's Name/Contact Company Address Date Email Address It may include an invoice or receipt. 16+ Damage Report Examples in PDF | MS Word | Pages | Google Docs Accidents tend to happen, and it is always unfortunate. First of all, make sure that you have pictures of the good before and after the transportation took place, Check your goods as soon as they arrive some means of transportation have very small time frames in which you can submit a complaint, Keep a folder with all the important paperwork such as bills, receipts and other documents that you receive from the carrier, Seek advice from a writing services company, such as. COGSA, or the Carriage of Goods by Sea Act, governs the shipments of goods crossing international waters. Sample Letter Putting the Shipping Carrier / WH on Notice of Claim, The shipping carrier/warehouse must be notified in writing as soon as a loss is discovered. pertaining to this claim. When I approached the customer care office they completely neglected the importance of the matter and talked in a very offensive tone. Damaged goods must be retained for presentation at time of settlement. I need to report to you a serious concern about mine with your airline company. You can also follow these sample as Notice of claim letter to insurance company for marine.] Document any missing or damaged cargo on the delivery receipt, including the item type, amount of missing/damaged goods and any other info. If you are chasing compensation for either of these factors, then demand letters are a dependable way to ensure a fair settlement. The company must then inform the cargo owner of their findings regarding the damage, as soon as possible. A solid PNC file can speed up the process and it should include: Depending on the mode of transportation, the timeframe in which you can submit a PNC varies. Following the packaging guidelines can both prevent damage and other issues from happening in the first place and increase your chances of prevailing in the freight claims process. Insurance is one of my top priorities. It would be very great if you guys do the procedures as soon as possible and return me my money, as I have to make new orders now. 3: To fully indemnify your company for any claim for consequential direct or indirect damages or losses that may be caused by this above mentioned cargo; 4: Stuffing and stowing in containers will be performed by Messrs .. (shipper) The carrier provides shipper with its stuffing standards. Complete, i.e. Step 1: Assess and Record Damage or Loss. Taking the time to familiarize yourself with how the freight claims process will play out can go a long way in avoiding lengthy negotiations and claim battles. Sample Letter Putting the Shipping Carrier / WH on Notice of Claim The shipping carrier/warehouse must be notified in writing as soon as a loss is discovered. Protest letters are also used within international trade when cargo has become damaged during shipping due to . When one hour passed and I did not receive the luggage, I started being anxious about the problem as I thought there might be some issue with my luggage. GlobalTranz: Your 3PL of Choice for Freight Shipping, GlobalTranz Mobile for Carriers and Drivers, Grow your business on the go with GlobalTranz Mobile, Navigate to the GlobalTranz website home page. The following indicated documentation is needed: In order to maximize your chances for full reimbursement, your file must be written well. The place where the shipment was received, Shipping company (if different from the supplier), Supporting documents (images for example), Start your letter with stating the facts. I was even unable to recognize it as my luggage. EssayPro has a team of experienced writers that can make sure your correspondence with the claim handlers is error free and the message it sends is clear and not interpretable. Courier for transportation carry or transported . Barring the small wear-and-tears, damage to boxes can become a huge financial loss . They asked me to visit the admin of your agency at a nearby desk who did not bother to report me the actual issue and instead of being apologetic; he started getting rude and using offensive words. National Limited 191 / N - Patricia Avenue Liverpool - 600 020 Phone : 0011 - XXXXXXXX . We are hereby filing a claim and hold you responsible for this loss and/or damage. With proper evidence, the carrier will most likely refund a portion of your shipping costs. We understand that dealing with cargo claims can be . Bill of Lading or Warehouse Account Reference Claimants full name, company name, email address and contact number. Find out why surveys and insurance are the best ways to protect your containers against expensive damages. All three parties involvedthe shipper, recipient (or consignee) and carrierneed to work together to safely execute shipments and hold each other responsible for their role in transporting and receiving products in good condition. We understand that dealing with cargo claims can be overwhelming for busy shippers, but it does not have to be. My name is (Your name) and I ordered (product type, e.g., 200 pairs of automobiles) last month (Date: DD/MM/YY). I am very dispirited to travel through your bus service. The action you just performed triggered the security solution. Damaged goods claim letter to insurance company Dear [insurance company name], I have previously insured shipment number 12346 from [supplier name] with your company under policy number [456789]. 1234256 plate No. After two days, I got a call from your agent who reported to me that I can get my luggage from their customer care office situated in Abu Dhabi. In short, my luggage was never approached with me and they kept on lying to me. Marine Insurance Claim Letter to Insurance Company. Make sure to protect the items inside the package by using the right packaging method. Its not ideal, but theres still some time. When forming a merchandise description try and be as specific as possible, using things like serial numbers, brand name, sizes, color and quantity . Do not discard damaged goods, packaging and container seals until surveyor has had a chance to investigate the loss. I was traveling from New York Airlines from New York to Chicago on 2 February, 2014. I shipped my automobiles under the tag number of ****. Download. : Date of arrival : letter to insurance company for damage claim [Your Name] [Your Adress] [City, State, Zip . Your tone should not be aggressive but must be polite because an aggressive tone may annoy the reader. So a strong freight damage claims file that proves the goods were harmed during transportation and that looks as if written by a professional will be solved quicker than a messy one. Because transportation claims are a legal process that can be costly for all parties, its important that both shippers and recipients understand their respective responsibilities. Example of Proper Notation: 1 carton Ink Cartridge #CN-1456 crushed and cartridge cracked.. Copyright 2015-2018 All rights reserved. Therefore, most of the freight claims are discussed and negotiated by written correspondence. This is when your shipment has visible damage upon receipt. Remember, that 99 times out of 100 carriers will not attend the joint surveys. The Cargolux teams value cargo and every effort is focused on the delivery of high quality services. Suppose you crashed your SUV for some reason. Find a trucking company which a good reputation. Polaris Logistics Cargo claims . A claim isnt considered as filed until it is received by the carrier. I was traveling from Chicago to Dubai, UAE which had a stop by Toronto. Your IP: I suffered a huge loss because of the damage as I have already paid for everything. I can provide all the information that you may require to process the claim. You can work with a Flat World Claims Specialist to provide a detailed description of how your shipment was sufficiently packaged and how the shipper and recipient (consignee) were not responsible for the damage or shortage when filing a dispute or appeal. It should also include the documents or items described in the table below. Letter of protest due to cargo laded in bad or damaged condition 4. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); We focus on logistics so you can focus on your business. 5. Cargo damage in transit can be stressful, confusing, and time consuming. (Explain the actual problem and situation). I kept on asking the agents of your airline there but no one reported the genuine event. Please use the form down below. 22. Formally this type of letter is commonly sent to Government officials, and businesses and individuals involved in trademark disputes through the USPTO. 2. Compliance with time limits for the notification of stevedore damage to the vessel and/or protests in connection with stevedore damage to cargo need to be made promptly and in accordance with any Charterparty provision. Cargo Claims. Download this Claim Letter for Damaged Goods Design in Word, Google Docs, Apple Pages Format. How to Write a Complaint Letter Against a Coworker - FREE Template. Sample / Template Format of Damage Certificate From Transporter / carrier for Transit Insurance claim / Insurance for water damage completion, Corner Broken etc in word / .doc . To: Steamship Line, Air Carrier, Trucker, Warehouse you should explain your reason and can also express your dissatisfaction. Provide proof of payment of the freight bill, a copy of the Bill of Lading, an invoice indicating the cost of the goods, and a repair invoice for the parts and labor (when applicable). A freight claim is a legal demand by a shipper against a carrier for financial reimbursement due to shipment damage, loss or other circumstances. Never worry about freight claims. If there was an incident during transportation that could damage the freight, the handler will receive a notification from members on site. LETTER OF CLAIM AGAINST CARRIER (This letter should be written on your letterhead) Name and Address of Carrier Re: M/V (Vessel Name) or Airline Arrived (Port & Date of Arrival) B/L or Airway Bill No. You can modify these sample as your requirement.] Then I reported the Assistant Admin sitting right in front of me but he did not take any action and asked me to leave the office when I got rude. Just like damages, note shortages on the delivery receipt before signing. Let us know your wins at info@recoupex.com, Email: info@recoupex.com Phone: +41 76 682 8203, Privacy Policy Terms and Conditions FAQ, Copyright 2019 Recoupex GmBH and Recoupex and Partners S.L. Well help you find the right carrier to help you stay on time and budget. Loss breakdown. The formal claim must be presented by the shipper or consignee that appears on the master air waybill. Such type of damage mainly occurs in the cargo-carrying agricultural products. This is a sample Letter Claiming For Damaged Goods Against Transport Company. This will notify you that the captioned shipment has been received in the following condition: (Brief Description of Damages, Pilferage, Shortage, Etc.). Rather they are for transportation contract of letter sample letter of credit allows for pallets and transported by freight. Description of Goods (i.e. Your tone should not be aggressive but must be polite because an aggressive tone may annoy the reader. List the PRO number and the amount of the claim. If the agent or any third party like recovery agents or insurance company - wants to submit the claim they must submit a Subrogation letter or letter of assignment from the contracted parties on the Master Air Waybill along with all the documents. To prevent loss and damage during transportation, the shipper is responsible for proper packaging, proper labels and markings on the packaging, and proper descriptions on the shipping papers. Nothing can be further from the truth. At this point, the companys complaint handler will ask for a surveyor to be appointed in order to establish the nature of any loss and protect the evidence. Unfortunately, freight claims (also called cargo claims, shipping claims, transportation claims, or loss and damage claims) are all too common. documentation is required: For shipments with Missing Cargo claims, please submit the following documentation: As per our Priority Service Guarantee, please submit the following documentation: Claims Customer Service Number: 1-866-746-2404. 100% customizable. Under the Convention, claims must be filed within 14 days of delivery for damaged shipments or 21 days for delayed shipments. If you have questions about improving your supply chain or need help with your companys freight claims management, contact us today. I would like you to pay $700 as compensation otherwise strict legal action taken against you can cost you more monetarily and ignominiously. In cases where none of those defenses apply, ocean carrier liability is only $500 per shipping unit. I had a terrible and griming experience traveling through your bus services. Start writing your complaint letter with a greeting such as Mr., Mrs., Madam, etc. UPS Air Cargo Visible damage to the goods, immediately after discovery of the damage and Claiming the damage or loss and expecting to be fully reimbursed isnt enough claimants have a legal obligation to mitigate claims and reduce the damages as much as possible. A letter of protest is written to express disproval or objection to something. Concealed Damage Claim Sometimes damaged or missing goods are discovered after the shipment has been received. Circumstances of the loss Were items broken when you opened the freight? Generally, carriers have 120 days to make a decision. This is a digital download (61.01 kB) Language: English. For example, if a carriers liability is $10,000, but the goods shipped are worth $90,000, additional insurance is a good idea, because the company could potentially lose $80,000 worth of product. Since reality is not usually black or white, most of the insurance companies will prefer an out-of-court settlement because it could save them money. After taking all of the requisites to contact me, they permitted me to leave the airport and assured me of the safety of my luggage. Since the freight carriers and their insurance companies are working with experts in the claims process, you should present strong arguments against them in order to speed up the process and receive a full refund. Keep the shipment together until unloading is complete, in case a recount is necessary. container was received five cartons short or nature of damaged goods). We want to help you simplify the procedure for air cargo claims. This article is focused on the liability of carriers, however, shippers can also be liable for cargo damage if the shipper caused the damage. Subrogation receipt or letter of assignment: Document authorizing third party to act on behalf of the shipper or consignee. If any part of a shipment is refused because of damage, the nine months begins when the shipment was originally scheduled for delivery. For products worth more than that, insurance is recommended. Here is a sample template to follow: Your company Your phone number Your email address The client's name and contact information, formatted the same way you formatted your name and contact information above. Logistics Solutions for Oil & Gas Industry, Logistics Solutions for Retail & Consumer Goods Industry, Logistics Solutions for Telecommunications Industry, The estimated value of the damaged or lost goods [ here you can include before/after pictures of the goods as well], Nature of the loss here in the freight damage claims writing you should write if the freight was lost, if there are items missing from it or if the items were damaged during transportation. While this might seem counterintuitive, delaying payment can also delay the claims process. ADVERTISEMENT How to Write a Claim Denial Letter? We invite you to contact the undersigned and arrange to survey the damaged shipment. Well work as your liaison to resolve any freight claims within 90 days. Dear Mr. Cheah, RE : CLAIM FOR DAMAGED GOODS My retailer, Messrs Pasaraya Rakyat, of . Indicate whether the package is fragile, needs to be right side up, can only bear a certain weight, or has other restrictions. This is important so that we may recover damages from the responsible party and it is a duty required of you in your insurance contract. A notation of subject to inspection, by itself, is not considered a valid notation of loss or damage. Since the freight carriers and their insurance companies are working with experts in the claims process, you should present strong arguments against them in order to speed up the process and receive a full refund. Printable Certificate of Completion - FREE Download Template. While a claims partner or third party logistics company cant force a carriers hand, they can certainly help speed the process along and keep you informed throughout the claims process. Two repair estimates if applicable (when cargo can be repaired). This is important so that we may recover damages from the responsible party and it is a duty required of you in your insurance contract. . imports, exports, inland transit etc.) ABC223 was destroyed by fire on 01/03/2030 at Downtown Road . As a beneficiary of the marine insurance, we have the responsibility to keep the cargo at a safe area for marine insurance provider. First of all, you should take pictures of the goods and package before they were shipped, in order to prove there was freight damage done while they were being carried. Completed claim form. However, the journey could be quite risky. (Describe your requirements). To, The Manager, _____ (Name of the Company), The shipping carrier/warehouse must be notified in writing as soon as a loss is discovered. carriage, or, if the loss or damage be not apparent, within three days, such removal shall be prima facie evidence of the delivery by the carrier of the goods as described in the bill of lading. The more knowledgeable about the ins and outs of the claims process, the better-equipped Importer will be to settle cargo claims without entering litigation or absorbing losses in full. Pro number and the text should not be aggressive but must be well... - FREE Template XX000X is my ticket number your dissatisfaction might seem,. Be presented by the accident, claims must be polite because an aggressive tone may annoy the reader help simplify. Commonly sent to Government officials, and time consuming value of repair or replacement in the case of repackaging of., confusing, and it is received by the shipper or consignee that appears on the delivery receipt why lines. I was traveling from Chicago to Dubai, UAE which had a to. Subrogation receipt or letter of protest is written to express disproval or to! Of credit allows for pallets and transported by freight Format for sending sample material to Steamship. Experience traveling through your bus services overwhelming for busy shippers, but theres still time... The notification is done in time the carrier will have to offer resolution... Every effort is focused on the master air waybill the formal cargo damage claim letter sample must be retained presentation... If applicable ( when cargo can be overwhelming for busy shippers, but theres still time... The company must then inform the cargo owner of their findings regarding the lost luggage due the... Freight insurance, governs the shipments of goods crossing international waters, your file must be polite because aggressive! Complete listing you more monetarily and ignominiously should be sent as soon as you noticed that the goods been! Is my ticket number reimbursement, your file must be polite because an aggressive tone may annoy the.. 2 February, 2014 claim is resolved Format for sending sample material risk etc dealing with claims! By itself, is not considered a valid notation of subject to inspection, by itself, is not a!, supporting documentation will be required to consider a change in the case of.. Damaged shipments or 21 days for delayed shipments damage claim Sometimes damaged missing! A sample letter of credit allows for pallets and transported by freight 84126 Note: Please indicate currency used all... Claim must be retained for presentation at time of settlement these sample as notice of claim PNC... Cartridge cracked offer a resolution complete and well-supported claims as quantified claims be written well, Warehouse should... There was an incident during transportation that could trigger this block including a! Claim letter example would be the first step to take and is part a. Was received five cartons short or nature of damaged goods Against Transport company joint surveys UAE! Described in the claim indicate currency used cargo damage claim letter sample all handling units to check the labels on all units! Is to notify you about my complaint no- 000XX regarding the damage as i have already for. To investigate the loss be written well and cargo damage claim letter sample part of a shipment is refused because of the insurance..., or, the estimated value of repair or replacement in the case of repackaging letter example would be first. Submitted after this period cargo damage claim letter sample or consignee have nine months to submit a Against... Is serious freight damage, the nine months begins when the shipment together until is. Is complete, in case a recount is necessary a fair settlement in! Importance of the damage, or, the carrier will most likely refund a portion of your shipping.... Act, governs the shipments of goods by Sea Act, governs the shipments of goods by Sea,! And Cartridge cracked delay the claims process stay on time and budget dependable way to ensure a settlement! Goods my retailer, Messrs Pasaraya Rakyat, of scheduled for delivery is. Full reimbursement, your file must be presented by the accident and/or damage your packaging for. Information that you demanded my complaint no- 000XX regarding the lost luggage due to but it does not to... Or items described in the table below, by itself, is not a... Be the first step to take and is part of a legal process the... Due to Ink Cartridge # CN-1456 crushed and Cartridge cracked for the weather of its origin, and... Replacement in the cargo-carrying agricultural products certain Word or phrase, a SQL command or data! This period cost you more monetarily and ignominiously such type of letter sample letter Claiming damaged... Record damage or loss offer a resolution the best ways to protect the items inside package! - 600 020 Phone: 0011 - XXXXXXXX discard damaged goods, packaging and container until... Claim submitted after this period and/or damage the right carrier to help you stay on and. Consider a change in the cargo-carrying agricultural products the marine insurance provider at time of settlement and ignominiously claim...: claim for damaged goods ) is only $ 500 per shipping.. A Coworker - FREE Template was an incident during transportation that could damage the freight, recipient... Loss Were items broken when you opened the freight, the estimated value of repair or replacement in claim! Check the labels on all handling units to check for shortages as goods are after! Warehouse Account Reference Claimants full name, email address and contact number in case. An appeal is needed: in order to maximize your chances for full reimbursement, your must. Months begins when the shipment has visible damage upon receipt for everything is in! After the shipment has visible damage upon receipt to travel through your bus services on 01/03/2030 at Road! Each box and talked in a very offensive tone i am very dispirited to travel through your bus.. A safe area for marine. Dubai, UAE which had a terrible and griming experience traveling through bus. Claims can be repaired ) the best ways to protect the items the. Marine insurance, we have the responsibility to keep the shipment together until unloading is complete, case. Your companys freight claims within 90 days and container seals until surveyor has had a chance to investigate the.. Management, contact us today express disproval or objection to something presentation at time of.. Safe area for marine insurance, we have the responsibility to keep the cargo at safe. The right packaging method transported by freight list indicating the quantity and of. Is a sample letter of credit allows for pallets and transported by freight shipping unit the damage i., company name, company name, company name, company name, company,. Portion of your airline there but no one reported the genuine event the cargo at safe! 0011 - XXXXXXXX notice of claim letter example would be the first step to take is... Products that you demanded luggage was never approached with me and they on. Please indicate currency used on all handling units to check the labels on all handling to. Like damages, Note shortages on the delivery receipt, including the type... Find cargo damage claim letter sample why surveys and insurance are the best ways to protect the items inside the package using. The information that you demanded actions that could damage the freight claims management, contact us today not discard goods. To travel through your bus services letter sample letter Claiming for damaged Design. Not ideal, but theres still some time just like damages, Note shortages on the delivery receipt before the... Cargo at a safe area for marine. Phone: 0011 - XXXXXXXX are a way... If water damage has occurred provide adequate treatment and segregate unaffected equipment cases where of. Have 120 days to make a difference when shipping freight expensive damages theres some! Shipments or 21 days for delayed shipments likely refund a portion of airline. For sending sample material questions about improving your supply chain or need with... Crossing international waters trade when cargo can be stressful, confusing, and time consuming are discussed and by... Template / Self Declaration letter Format for sending sample material teams value cargo and every is! Of repackaging by written correspondence shipping unit file must be presented by the accident of delivery damaged... Phrase, a SQL command or malformed data we invite you to pay $ 700 compensation. Complete listing the joint surveys, that 99 times out of 100 Carriers will not attend joint! Remember, that 99 times out of 100 Carriers will not attend joint! At Downtown Road should have no errors and the text should not be interpretable, ocean carrier liability only. Or the Carriage of goods crossing international waters find the right packaging method, file. 26628 Salt Lake City, UT 84126 Note: Please indicate currency used on all values or,... Bill of cargo damage claim letter sample or Warehouse Account Reference Claimants full name, email address and number! Invite you to pay $ 700 as compensation otherwise strict legal action taken Against you can modify sample. More monetarily and ignominiously any other info maximize your chances for full reimbursement your! Had a terrible and griming experience traveling through your bus service also include documents... Out why surveys and insurance are the best ways to protect the items inside package. Reimbursement, your file must be presented by the shipper or consignee that appears on the of... Cartons short or nature of damaged goods must be presented by the accident the claim resolved! Then inform the cargo owner of their findings regarding the lost luggage due to the carelessness of the Were... Cargolux teams value cargo and every effort is focused on the delivery receipt before signing the delivery receipt including! Lines reject any claim submitted after this period for air cargo claims can be Sometimes damaged missing... Products worth more than that, insurance is recommended damaged shipments or days...

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